A Scoutmaster's Blog

Mike called to schedule his scoutmaster conference for the rank of Eagle Scout. I had been looking forward to this call. He had finished his Eagle Project a week earlier, and his merit badges had been completed last May.

It got me thinking about this blog and the article I posted last September about scoutmaster conferences. There are a few additional points that I like to cover during an Eagle conference so I thought I would take the time to share them with you.

One of the first things we do is the uniform inspection. Troop 68 does not require a Scout to be in uniform from hat to socks, but we do require the belt, neck wear, and the shirt with all the patches in their proper place. Just as a person is expected to dress sharply for a job interview I like to see the Scout correctly dressed for his Eagle board of review and court of honor.

The Scout and I will spend several minutes talking about the merit badges he has earned on his way to the Eagle Rank. Which ones were the easiest to earn? The hardest? The most fun? Which ones did he enjoy the most? Which ones taught him the most? Why?

Holding a position of responsibility is a requirement that I like to talk to the Scout about. I not only like him to talk about the position he used for the Eagle Rank, but also discuss the other positions he has held during his tenure as a Scout. Which ones did he enjoy, or maybe not enjoy so much? What has he learned about leadership. Is it easy being a leader?

Of course, we also talk about his Eagle project. Projects seldom go as originally planned. It is interesting to hear about what did not go according to plan, and how the Scout was able to solve the problems that arose. Did he accomplish all his goals? I know the board of reviews will be covering this subject heavily so I try to prepare him during the conference.

My favorite portion of the conference is when the Scout looks back on his years in Scouting. I ask him what have been his favorite activities since joining the troop. What activities did he dislike? What are some of his best memories about Scouting? Who were the people who helped him the most during his years as a Scout? Is there anything he wished he would have done differently?

A scoutmaster needs to ask questions that are open ended, questions that require more then a simple “yes” or “no” answer. The goal is for the Scout to do most of the talking, not the scoutmaster.

As the conference comes to an end we take time to review his Eagle Project Workbook and get all the dates and information correct on his Eagle Application.

I enjoy the Eagle scoutmaster conference. It gives the Scout and myself a chance to really talk about what Scouting has meant to him. For the seventeen year old Scout it is probably the last time we will get to sit and chat about his last six years in Scouting. I just hope it will not be the last time we get to visit and chat. After all, he will soon be going off to college and begin a life on his own.

I have been fortunate. During my twenty five plus years as a scoutmaster I have had the privilege of seeing sixteen of my Boy Scouts attain the rank of Eagle Scout. It is always fun, and a little work, to sit down with them after they have completed all their requirements and fill out the Eagle Scout Application. Looking back on all those merit badges, terms of leadership, and dates of board of reviews always bring back memories for the two of us to talk about. We are careful to get all the dates right and all the information correct as the Eagle Scout candidate fills out a rough form.

There have been a couple times over the years in which the council has contacted me about merit badges listed on the application. They do not always have a record of them. They should have a record. After all, I can not get a merit badge to present at a court of honor unless I send the council an advancement form listing all the merit badges. I guess someone at the council missed recording it. Luckily, I have kept all the signed blue merit badge application cards. I make a copy of it (or scan it these days) and send the copy to the council. Problem solved.

In a recent blog BuffaloEagle from the Lone Star Scouter Blog wrote about the ten most commons reasons that Eagle Scout applications are rejected, as listed by the national office. I found it to be pretty interesting. Almost all of them deal with paper work and dates. I thought it would be great to post them here in this blog for my readers to see also. So, here they are. If reprinting this list saves one candidate trouble in the future it was worth posting it.

• No Council Number on Application. This requires the application to be removed from the daily work stack and placed in a special file until time is allotted to perform council lookups.
• Signatures Missing. This requires the rejected application to be mailed back to council. This oversight will cause a delay of at least four weeks because the postal service will be used.
• No Boy Scout joining date or wrong date. Failure to indicate Boy Scout joining date requires us to reject the application to request the proper date. This is because all requirements must be met after a boy joins Scouting.
• No Board of Review Date. We must have a board of review date to ensure all requirements were completed prior to the board of review. This date is also necessary since it is printed on the Eagle Scout credentials.
• Duplicate Merit Badges on application. A total of 21 separate merit badges must be earned. Any application that requires a correction to merit badges that are listed twice on the application will be rejected.
• Explanation for delay in board of review not furnished. We will ask for a letter when this time frame as described on the application is not met.
• Proper badges are not indicated in merit badge numbers 6 and 9.
• If six months leadership between Life Scout and Board of Review does not indicate sufficient time, we must return for correction.
• Valid leadership position between Life Scout and Board of Review. The only valid leadership positions are those listed on the 2000 printing of the Eagle Scout Rank Application. if it is not listed on the 2000 printing, it is not a valid leadership position. (NOTE: WE RECEIVE A LOT OF APPLICATIONS FOR ASSISTANT PATROL LEADERS).
• New Eagle Scout Rank Requirements (as of 1 April 1999) have not been met. Scouts having completed any Eagle Scout rank requirements after 1 April 1999, must earn the Personal Fitness merit badge and Cycling, or Hiking or Swimming merit badges. We must reject the application if it does not meet this new requirement.

Last weekend the Boy Scouts of Troop 68 joined the Scouts of eight other troops at our council’s camp, Parker Scout Reservation. They did not gather for a council or district event. These troops came together to provide their Scouts an opportunity to work on various merit badges. The eighty-seven Scouts were given the chance to work on up to four of the eighteen merit badges offered during the outing which lasted from Friday night to Sunday afternoon. The simpler merit badges were offered during the evening hours. The tougher merit badges were done through the morning and afternoon sessions. The councilors were provided by the troops who attended.

The merit badge subjects included quite a variety of topics. There were some Eagle required badges including First Aid, Communications, and the Citizenship awards. Other subjects included badges not usually found at summer camps. These included Auto Mechanics, Electricity, and Computers. The boys even had a chance to earn rarely earned badges such as Archeology, Chemistry, and Textile.

Nine Boy Scouts from Troop 68 attended the weekend. The boys realized this was a “work” weekend instead of a “fun” weekend. They knew it was a chance to earn merit badges and get a jump on their advancement. Each of the boys completed two, three, or four merit badges. Only a few partials were brought home.

The weather did not provide us with a nice sunny, warm weekend. (See the previous blog entry.) Luckily, the buildings around camp were reserved for the weekend. All except the Auto Mechanics and Archeology merit badges were able to be done indoors.

This was the second year that Troop 68 participated in this program. The boys enjoyed the classes and were thankful for the opportunities. The troop and I would like to thank John Chance for organizing the outing, the Cold Spring Venture Crew and other staff members, and the sixteen merit badge councilors who gave up their weekend to work with the Scouts. Thanks to everyone who helped, the nine Scouts from Melrose earned a total of 30 merit badges.

Here is a great story from MSNBC that you should read. It features Boy Scout, James Calderwood, who has attained all 122 merit badges. When only two to four percent of all Scouts ever reach the rank of Eagle Scout, finding a Boy Scout who attains all the merit badges is a rare thing indeed. You can read the article at:
http://www.msnbc.msn.com/id/17902427/
(The picture is from the MSNBC article.)

Update – The article has been removed from the website.

Boy Scout Troop 68 of Melrose held it’s first court of honor of 2007 on Monday, March 26, at the Melrose City Hall meeting rooms. Over seventy percent of the troop’s membership received awards during the celebration. The award ceremony began the presentation of the colors and the Pledge of Allegiance. The “Climbing the Ladder To Eagle” opening was followed by the invocation given by the troop’s chaplain Eymard.

The Boy Scout advancement program was quite different in the 1970’s from what it is today. Earning skill awards was a standard requirement for the first three ranks. The skill awards were a metal belt loop, similar to some of today’s Cub Scouting awards. There was twelve skill awards designed to introduce Scouts to skill areas such as camping, citizenship, first aid, and other basic Scouting skill areas.

Another change in the rank requirements was that A Scout needed to earn at least one merit badge for every rank. Yes, you read that correctly. A Scout needed to earn a merit badge for the rank of Tenderfoot, in addition to two skill awards.

Things sure have changed since then. Merit badges are no longer needed for the ranks of Tenderfoot, Second Class, and First Class. Skill awards were discontinued in the late 1980’s. The BSA seems to change portions of the advancement program every few years to keep it relevant to today’s world, while still trying to maintain the traditional Scouting values and ideals.

I have nothing to brag about when I talk about my advancement while a Boy Scout. I was a Scout for three and a half years, but I only reached the rank of Second Class. The rank of Eagle Scout was not even in my sights. I did earn several skill awards and three merit badges, including Pioneering and Reading.

The worst thing about the advancement program when I was a Scout is that I do not remember receiving the awards. I earned them, I still have them, but I do not remember a single court of honor during my years as a Scout. I honestly could not tell you if we even held a court of honor back then. I certainly do not have any pictures from such a ceremony.

Today, I am the scoutmaster of the troop in my hometown. We now hold courts of honor four times a year, whether we have 20 merit badges and ten ranks to present, or if we only have one merit badge to hand out. We try to add some humor to the ceremony and make it fun for the Scouts and the parents while still maintaining the dignity and solemnity of the actual presentations.

As a Scoutmaster, I want the Scouts to look back and to remember their award presentations as a positive moment of their Scouting years. I hope they will not think back and have no memory of such an important Scouting event as, unfortunately, I do.

The Scoutmaster Conference. There seems to be a lot of conversation, in some circles, about what this should actual be about, and what it should include. The BSA books seem to be a little vague about it and only give a few general thoughts on the subject. Some new Scout leaders seem to be confused when it comes time to have a conference with a boy.

I have been doing them for 25 years. I would like to share what I do during a conference. As you read this you may agree with some things, and you may disagree with others. The way I do it works for me, and it has worked for the Scouts who have done a conference with me. It helps them to think about some things, and helps to prepare them for their board of reviews. My assistant scoutmaster usually does the Tenderfoot through First Class Scouts, while I take care of the Star, Life, and Eagle candidates.

Okay, before I begin, here is a couple points I want you to keep in mind. A Scoutmaster Conference can be held at any time a Boy Scout needs one, not only when he is finishing a rank. The points I list here are my points for the conference requirement for the ranks. Another requirement for any rank is “Show Scout Spirit”. I take time during the scoutmaster conference to cover this requirement also.

When I do a conference with a Boy Scout it usually goes for more then the 15 “recommended” minutes. I try to get the Scout to discuss ten points (which I am about to discuss). And sometimes, actually many times, he will have something to say. It is our job as scoutmasters to encourage that dialog and try to keep our mouths shut while he is talking. Listen to him, and then guide him. It is not uncommon for a conference to last an hour or more when I am with a Scout for his Eagle Rank scoutmaster conference. The boys are okay with this, they know what to expect. (So don’t write me about holding such a long conference.)

That being said, here we go…

A) The first two points of my conference are actually five things. The Scout should know the Scout Oath, Law, Motto, Slogan, and Outdoor Code. He should be able to recite them. He need to know what they mean, and be able to explain to me what they mean. I will ask him what two parts of the Scout Law he finds difficult to follow, and which ones he finds the easiest to do. What did he do for a good turn that day? What should he “Be Prepared” for?

B) We will look at his attendance at meetings and his participation on troop outings. Our troop recommends that a Scout attends two thirds of troop meetings and at least half of the outings. If he has a great attendance record I compliment him on doing well. If he is lacking, then we discuss why he has not been attending, and what he will do about it. Each rank has a participation requirement after all.

C) A Scout is thrifty. Are his dues paid up to date? Has he participated in troop fundraisers? Does he do his duty to the troop by doing his best when the troop has a fundraiser, or does he sit back and let the other guys do the work? Raising money for the troop is the whole troop’s responsibility, not the job of just a few.

D) Attitude, and setting a good example, is another point that we cover. Does he like being in Scouts? If not, then why is he a member? Does he set a good example for other boys in the troop? Or is he a Scout who needs to work on that area? Older Scouts can set good examples for younger Scouts, but younger Scouts can also do the same for the older boys.

E) Is his uniform up to date? I often have the uniform checklist and conduct a quick inspection. I ask him to correct the incorrect things on his uniform before he attends his board of review. Our troop does not expect a boy to be full uniform from head to toe. However, we do expect him to pass the inspection with a score of 75 (out of a 100) or higher.

F) Service to others is an important part of the Boy Scout program. Has he participated in troop service and community projects? What has he done outside of Scouting to help the community? Did he just do his hours of service as required by the rank, or did he continue serving in other ways?

G) We will check his advancement progress. How long has it been since he finished his last ranked? If it has been quite awhile, we will discuss the reasons for it. Has he taken advantage of advancement opportunities when he has had the chance? We also review the requirements for his next rank and check how far along he is along that trail.

H) Leadership is a very important requirement of the last three Boy Scout ranks. We will look back and see how his leadership has been. I ask him how he thinks he has done. How can he improve? What did he do in his last troop office? Does he think he completed the tasks of that office? Did he do them well? What other leadership responsibilities does he have in the troop?

I) The final point is setting goals. When does he plan to attain his next rank? What smaller goals are needed to meet the larger goal. Were his previous goals met on time? If not, then why weren’t they? Does he have any goals outside of Scouting? Can Scouting help him achieve those goals?

Of course, like many conversations, we get sidetracked a lot during a scoutmaster conference. I don’t see a problem with that. It gives the Scout and Scoutmaster a chance to get to know each other a little better. Maybe share some points of interest. After a few minutes I try to guide the conversation back to the things we need to discuss.

Well, that pretty much sums it up. I hope this gives you some ideas as you conduct your own Scoutmaster Conferences.